Duties and responsibilities

Direct support to Head/Strategy and Planning

· Draw up frameworks, roadmaps, narratives, recommendations and budget proposals for AHL’s key focus areas and other workstreams, that will serve as an articulation of AHL’s proposal to seek endorsement and/or funding support from Board, National Arts Council (NAC) or other agencies

· Initiate, organise and facilitate meetings, as well as brainstorming, visioning and discussion platforms with AHL departments and relevant agencies, to arrive at AHL’s proposed position and communicate AHL’s position

· Prepare and undertake procurement to facilitate Strategy and Planning projects, ensuring proper governance is adhered to and AHL’s needs are taken care of

· Undertake research and source references from email archives, online and print sources or from external contacts as needed

· Assist in preparation for upcoming stakeholder meetings, including preparing relevant presentations and communication materials

· Deliver relevant presentations to AHL departments, Board, other agencies and partners when required

· Assist in gathering and organising information from various departments and reporting the information to ensure strategic alignment

· Provide strategic input to agenda for key meetings including with AHL board, NAC and MCCY

· Assist in liaison and coordination with government agencies

· Monitor budget and timelines for Strategy and Planning projects

· Anticipate and respond to unplanned changes in Government priorities or funding that will have an impact on AHL business planning

· Keep abreast of significant arts landscape changes and trending and highlight where relevant to senior management

Board Management

· Liaise with AHL senior management, Chairman’s office, and AHL Board members in drawing up schedule of Board meetings

· Organise and coordinate logistics for Board meetings, including set-up of seats/AV/refreshments, technical support, carpark and other aspects

· Ensure relevant AHL staff diaries are booked and staff are briefed of their roles for the Board meeting

· Assist Head/Strategy and Planning in preparing the agenda, slide deck and circulation materials in advance, including coordination with AHL departments to ensure materials are secured in a timely manner and checking through materials for consistency and alignment

· Ensure that necessary documentation such as official attendance records are obtained and kept

· Prepare and undertake any necessary procurement for Board meetings and issues

· Assist to onboard new board members, monitor term lengths and support Head/Strategy and Planning in researching and recruiting new board members

· Assist in preparing documentation for Board renewal or changes in Board membership

· Assist in adhoc research as may be required by Board

· Liaise with Company Secretary for preparation of any materials including Directors Resolution in Writing, as well as official record of relevant documentation such as AGM and EGM minutes

Others

· To carry out and assume any other duties and responsibilities as and when assigned by the Management

Position Requirements

· Bachelor Degree

· 5 years’ experience, preferably with exposure to strategic planning or policy making

· Strong analytical ability and excellent communication skills, both oral and written

· Ability to work strategically and collaboratively across departments, with good inter-personal skills

· Ability to work under pressure and multi-task

· Must be pro-active, versatile and action-oriented